Month-of & day-of wedding coordination in Utah
You planned the wedding. I’ll run it.
I’m Madison, a wedding coordinator based in Salt Lake City. About six weeks before your wedding I take over every vendor conversation, build the minute-by-minute timeline, run your rehearsal and run the day, so you can stop answering emails and start looking forward to it.
What a Utah wedding coordinator handles
A coordinator doesn’t plan the wedding. They make sure the plan actually happens.
Two handoff meetings
We go through every decision, contract and contact, so I know your wedding as well as you do.
Every vendor, confirmed
I check arrival times, load-in windows and what each vendor needs, then become their single point of contact.
A minute-by-minute timeline
Built around your venue’s hard times and the light, then shared with vendors, family and the wedding party.
Walkthrough and rehearsal
I walk the venue the week before, then direct a one-hour rehearsal so everyone knows where to stand and when to walk.
The wedding day
Me and an assistant for up to 10 hours, overseeing setup, ceremony cues, reception flow and the send-off.
The final check
Gifts, cards and personal items go to the person you choose, and I complete a teardown check before leaving.
The florist calls me. The caterer texts me. Your mother finds me. You get to be a guest at your own wedding.
When does month-of coordination start?
About six weeks before the wedding. That’s when you stop being the person every vendor contacts, and I start.
- Around six weeks out: our first handoff meeting covers vendors, contracts, design, guest count, family dynamics and every open question.
- Weeks five and four: I introduce myself to every vendor, confirm details and start the timeline.
- The second handoff: we review the draft timeline and settle the last questions together.
- The final two weeks: the finished timeline goes to vendors, family and the wedding party, and I chase final confirmations.
- Wedding week: venue walkthrough, rehearsal, then the day itself.
You can book month-of coordination as late as four months before the wedding. If your date is sooner, ask anyway.
Read the full six-week handoff guideIs day-of coordination really only one day?
Honestly, no, and it shouldn’t be.
“Day-of coordinator” describes what you see: someone running your wedding day. But nobody can run a wedding well if they meet it for the first time that morning. They don’t know which vendor is running late, which relatives need space, or when the venue’s last music cue lands.
My day-of coordination starts about six weeks out because that’s how long it takes to learn a wedding well enough to run it. The name on the invoice is Month-of Coordination. What you’re buying is a wedding day that runs without you.
If a coordinator offers true day-of only, with no meetings, vendor contact or timeline, ask who is confirming vendors and writing the schedule. Usually the answer is you.
See a sample wedding day hour by hourMonth-of Coordination: $X,XXX
Two handoff meetings, vendor confirmations, the timeline, venue walkthrough, one-hour rehearsal, and me plus an assistant for up to 10 hours. Covers one wedding day of up to 200 guests within 60 miles of Salt Lake City.
What can change the price
- Over 150 guests: a second assistant is recommended (+$XXX).
- Coverage beyond 10 hours is billed hourly (+$XXX/hour).
- Rehearsal dinner, welcome party or brunch coordination can be added.
- Travel beyond 60 miles is quoted up front.
Every collection can be split into monthly payments between booking and 30 days before the wedding. No interest, no fees.
Planning a small wedding?
The Small Day ($X,XXX) is for 30 guests or fewer: planning sessions, vendor coordination and me on site for up to six hours. Small weddings deserve a real plan too.
See The Small DayCoordinator, venue coordinator or planner?
Venue coordinator
Works for the venue. They make sure the building, venue staff and property rules are handled.
Wedding coordinator
Works for you for the final six weeks. They manage your vendors, carry out your plan and run the day.
Wedding planner
Works with you through the engagement and helps make the decisions: budget, venue, vendors and design.
The best partnership
The venue coordinator runs the building, I run the wedding, and nobody has to ask you anything.
If you haven’t booked most vendors yet, partial planning includes coordination plus help with the contracts, vendors and design still ahead. You can also read whether you need a planner if your venue has a coordinator.
Wedding coordination in Salt Lake City and across Utah
I’m based in Salt Lake City, and month-of coordination covers any wedding within 60 miles of the city. Further afield, in Utah or beyond, travel is quoted up front.
Getting married in Utah but living somewhere else? We do the handoff meetings on video, I handle the vendors locally, and I walk the venue for you before the day.
Questions about wedding coordination
How much does a wedding coordinator cost in Utah?
How late can we book month-of coordination?
Do we need a coordinator if our venue has one?
What do you need from us at the handoff?
Will you be the one there on the day?
How do we hold our date?
You’ve done the planning. Let someone else hold it.
Tell me your date, venue and guest count. I’ll reply within two business days with availability and an honest read on whether coordination is the right fit.